{"id":63381,"date":"2026-07-29T00:00:30","date_gmt":"2026-07-28T22:00:30","guid":{"rendered":"https:\/\/tepcon.de\/?post_type=wissen&#038;p=63381"},"modified":"2026-08-17T07:11:37","modified_gmt":"2026-08-17T05:11:37","slug":"create-maintenance-logs","status":"publish","type":"wissen","link":"https:\/\/tepcon.de\/en\/knowledge\/create-maintenance-logs\/","title":{"rendered":"Create maintenance logs"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; module_class=&#8221;fpt0 table_of_content_sec&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row admin_label=&#8221;row&#8221; module_class=&#8221;fpt0&#8243; _builder_version=&#8221;4.27.5&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_code _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_code][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;1&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Maintenance Logs as a Step Toward Greater Efficiency<\/h2>\n<p>A structured maintenance log is much more than just formal documentation. It provides legal protection, safeguards warranty claims, creates transparency in maintenance, and increases the efficiency of your entire maintenance processes. Anyone looking to create maintenance logs should no longer think solely of static forms or a simple template, but rather of a seamless, digital workflow. This requires a clear structure, the consolidation of all relevant information, and automated documentation.<\/p>\n<p>With tepcon instructor, you can digitize these processes. You can record data in a traceable and audit-proof manner\u2014right on-site, via a mobile app, and without any paperwork. This makes creating maintenance logs almost effortless.[\/et_pb_text][et_pb_text admin_label=&#8221;1&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>Book a demo now \u2013 Digitize maintenance logs<\/h4>\n<p>See for yourself how you can create, review, and analyze reports\u2014efficiently, transparently, and with complete documentation. Start your free <a href=\"https:\/\/login.instructor.de\/trial\" target=\"_blank\" rel=\"noopener\">14-day trial<\/a> now and experience how tepcon instructor can bring lasting improvements to your processes.[\/et_pb_text][et_pb_image src=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2026\/01\/20250827-tepcon-083-min.jpg&#8221; alt=&#8221;What exactly is a maintenance log?&#8221; module_class=&#8221;img__radius&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;2&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h2>What exactly is a maintenance log?<\/h2>\n<p>A maintenance log is a systematic record of all maintenance work performed on a facility, machinery, or building systems. It documents in detail what work the team carried out, what measures were necessary, whether and to what extent repairs were made, and the condition of the equipment at the time of the inspection. <\/p>\n<p>These logs serve as proof for the client, the manufacturer, and insurance companies. They function as reliable evidence that maintenance was performed properly and play a crucial role in liability issues and warranty claims. At the same time, a well-maintained log ensures that legal regulations are consistently followed.<\/p>\n<p>A complete document includes, among other things:<\/p>\n<ul class=\"11pb0\">\n<li>Equipment, serial number, model, and location<\/li>\n<li>Date, location, and the technician in charge<\/li>\n<li>Detailed maintenance checklists of the work performed<\/li>\n<li>Materials, replacement parts, or items used<\/li>\n<li>Results of checks and each individual inspection<\/li>\n<li>Photos for visual documentation<\/li>\n<li>Notes on necessary repairs or further actions<\/li>\n<\/ul>\n<p>It is important to clearly distinguish between the <a href=\"https:\/\/tepcon.de\/en\/knowledge\/maintenance-schedule\/\">maintenance schedule<\/a> and the log: The maintenance schedule defines which tasks are due at which intervals. The log, on the other hand, provides written proof of what the employee actually performed on the equipment.<\/p>\n<div id=\"gtx-trans\" style=\"position: absolute; left: 184px; top: 656.578px;\">\n<div class=\"gtx-trans-icon\"> <\/div>\n<\/div>\n<p>[\/et_pb_text][et_pb_text admin_label=&#8221;3&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Digital Maintenance Logs in Industry<\/h3>\n<p>To illustrate their importance and practical application, let\u2019s take a look at a specific use case.<\/p>\n<p>A technician is responsible for maintaining a CNC milling machine in a large production hall. Instead of approaching the machine with a clipboard, he uses his tablet. He scans the QR code on the machine, which immediately opens the corresponding digital maintenance log in the app.<\/p>\n<p>The checklist guides him through all the requirements in a structured manner: First, he performs a visual inspection, comparing the machine\u2019s current condition with the defined target condition. He systematically checks critical wear parts, such as seals and hoses, to ensure they are functioning properly. If he identifies a defect, he documents it directly using the tablet\u2019s camera. The software automatically inserts the image at the appropriate place in the report. After replacing defective parts, he checks off the corresponding items and completes the process with a digital signature. All findings and data are immediately available centrally, allowing production to continue without significant downtime.<\/p>\n<p>This example shows that because there is no need to transcribe data later or manually assign photos, the entire process is accelerated. At the same time, the error rate decreases, since the app guides the technician through all the requirements in a structured manner, ensuring that no checkpoints are overlooked and that illegible handwriting is a thing of the past.[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Common_CTA&#8221; module_class=&#8221;wissen_cta_section&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_direction=&#8221;90deg&#8221; background_color_gradient_stops=&#8221;#2c333a 0%|#2c333a 52%|#532d3b 75%|#b61f3f 100%&#8221; background_image=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2025\/10\/bg-element-3.svg&#8221; background_position=&#8221;top_center&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;2_3,1_3&#8243; module_class=&#8221;vam_a980&#8243; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text module_class=&#8221;h2_class white_text anchor_link_class&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>This ensures that all maintenance and repairs are fully documented\u2014regardless of your employees&#8217; level of experience.<\/h4>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;\/en\/contact\/&#8221; button_text=&#8221;Request Now&#8221; button_alignment=&#8221;right&#8221; module_class=&#8221;secondary_btn&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_class=&#8221;table_of_content_sec&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;4&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Comprehensive Documentation: Protection for Companies and Customers<\/h2>\n<p>Comprehensive documentation protects companies from unforeseeable risks. If damage occurs to a system, insurance companies or clients typically demand immediate proof of proper monitoring and maintenance. If this information is missing or documents are incomplete, companies face the risk of financial losses or the forfeiture of warranty claims.<\/p>\n<p>A structured system ensures maximum security: Every work step, every replaced component, and every deviation from the target condition is thoroughly recorded. This transparency builds trust with your customers and provides your company with strong legal protection.[\/et_pb_text][et_pb_text admin_label=&#8221;5&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Digital Maintenance Log: An App Instead of Paperwork<\/h3>\n<p>Anyone who wants to carry out maintenance efficiently today relies on digitization. Paper, Excel, or loose Word documents often lead to unnecessary effort, incomplete information, and data inconsistencies in day-to-day work. Manually creating reports ties up personnel resources, costs money, and opens the door to careless mistakes.<\/p>\n<p>Many companies still work with rigid forms. These must be filled out by hand, typed up in the office, stored locally, and painstakingly archived. The result is a confusing mountain of paperwork.<\/p>\n<p>Modern digital solutions put an end to this chaos. A powerful application enables all data to be entered directly on a PC, smartphone, or tablet. Users create their own forms using an intuitive drag-and-drop system\u2014without any programming knowledge. The software automatically adds photos, location data, and timestamps. Progress is visible in real time, and the finished reports are immediately available in the central system.[\/et_pb_text][et_pb_text admin_label=&#8221;6&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Which software features are useful for maintenance processes?<\/h3>\n<p>tepcon instructor combines digital checklists, structured forms, and visual work instructions in a single, centralized system. This makes the entire maintenance process manageable and traceable.<\/p>\n<p>The following features are particularly useful for documentation:<\/p>\n<ul class=\"11pb0\">\n<li>Digital maintenance checklists with clear step-by-step guidance<\/li>\n<li>Automatic report generation, including photo documentation<\/li>\n<li>QR code-based access directly at the machine<\/li>\n<li>Real-time updates when maintenance schedules change<\/li>\n<li>Complete version control for documents<\/li>\n<li>Centralized storage in the cloud or on-premises<\/li>\n<li>Customizable templates that can be adjusted using drag-and-drop<\/li>\n<li>Automatic export feature for sharing reports as PDFs<\/li>\n<\/ul>\n<p>These tools ensure that every inspection is documented in accordance with standards\u2014regardless of how much experience the employee in question has.[\/et_pb_text][et_pb_image src=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2025\/12\/fachkraeftemangel-img.jpg&#8221; alt=&#8221;More Than Just Documenting: Version Control and Multilingual Support&#8221; admin_label=&#8221;Image&#8221; module_class=&#8221;img__radius&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;7&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>More Than Just Documenting: Version Control and Multilingual Support <\/h3>\n<p>Digital records must adapt to dynamic processes. The tepcon instructor offers comprehensive version control, ensuring that every change to a template remains permanently traceable. If you work internationally, the system automatically translates content into up to 133 languages.<\/p>\n<p>Video, image, and graphic information complement the text. All data can be accessed online or offline from any device. You can also use custom templates in your corporate design to provide customers and partners with professional documentation in an appealing format.[\/et_pb_text][et_pb_text admin_label=&#8221;8&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Overview of the Benefits of Digital Maintenance Logs<\/h2>\n<p>Switching to digital data collection brings numerous measurable benefits to operations:<\/p>\n<ul class=\"11pb0\">\n<li><strong>Greater efficiency:<\/strong> Automated processes drastically reduce administrative overhead.<\/li>\n<li><strong>Centralized data:<\/strong> All documents are securely stored in one place.<\/li>\n<li><strong>Reduced downtime:<\/strong> Identifying problems early on helps extend the service life of machines.<\/li>\n<li><strong>Compliance with standards:<\/strong> Structured checklists ensure that no regulations are overlooked.<\/li>\n<li><strong>Transparency<\/strong>: Clear responsibilities and trackable progress on all tasks.<\/li>\n<li><strong>Continuous improvement:<\/strong> Analyzing collected insights helps strategically optimize maintenance cycles.<\/li>\n<\/ul>\n<p>An organized system thus evolves from a mere administrative tool into a strategic lever for greater productivity.[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Common_CTA&#8221; module_class=&#8221;wissen_cta_section&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_direction=&#8221;90deg&#8221; background_color_gradient_stops=&#8221;#2c333a 0%|#2c333a 52%|#532d3b 75%|#b61f3f 100%&#8221; background_image=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2025\/10\/bg-element-3.svg&#8221; background_position=&#8221;top_center&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;2_3,1_3&#8243; module_class=&#8221;vam_a980&#8243; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text module_class=&#8221;h2_class white_text anchor_link_class&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>This ensures that all maintenance and repairs are fully documented\u2014regardless of your employees&#8217; level of experience.<\/h4>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;\/en\/contact\/&#8221; button_text=&#8221;Request Now&#8221; button_alignment=&#8221;right&#8221; module_class=&#8221;secondary_btn&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_class=&#8221;table_of_content_sec&#8221; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;9&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>The QR Code as Direct Access <\/h3>\n<p>A simple code on the systems enables lightning-fast access to the correct document. The technician scans the code using an app and is immediately directed to the correct checklist. This prevents the use of outdated templates, speeds up processes, and increases data reliability. Complete documentation is literally just a scan away.[\/et_pb_text][et_pb_text admin_label=&#8221;10&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>How a Review Process Improves Quality <\/h3>\n<p>It\u2019s worth conducting regular reviews of the reports that have been recorded. Companies analyze the results, identify recurring issues with specific components, and use this information to implement targeted improvements. Working with the instructor therefore reduces operating costs in the long term and conserves human resources.[\/et_pb_text][et_pb_image src=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2025\/12\/20250827-tepcon-111-min.jpg&#8221; alt=&#8221;The Digital Maintenance Log in instructor \u2013 for Every Industry&#8221; admin_label=&#8221;Image&#8221; module_class=&#8221;img__radius&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;11&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>The Digital Maintenance Log in instructor \u2013 for Every Industry<\/h2>\n<p>Whether it\u2019s heating systems in facility management, CNC machines in manufacturing, or mobile equipment in field service\u2014our well-designed software supports tradespeople, technicians, and planners alike. Companies across all industries benefit from clear processes, greater reliability, and robust documentation.[\/et_pb_text][et_pb_text admin_label=&#8221;12&#8243; module_id=&#8221;sectionscrollid1111&#8243; module_class=&#8221;anchor_link_class checkmrk_list &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Your Partner for Digital Maintenance Processes<\/h2>\n<p>tepcon is your partner for practical digitalization solutions in industry and the service sector. Since 2002, we\u2019ve been making technological change a reality for our customers. Our instructor provides reliable support to help you create professional maintenance logs and future-proof your maintenance operations. We analyze your requirements and integrate the right solution into your systems.<\/p>\n<p>Take your maintenance to the next level\u2014contact us today.[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row module_class=&#8221;column_width_auto fpt0 fpb0&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;\/en\/contact\/&#8221; button_text=&#8221;Request Now&#8221; module_class=&#8221;primary_btn &#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Common_CTA&#8221; module_class=&#8221;wissen_cta_section&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_direction=&#8221;90deg&#8221; background_color_gradient_stops=&#8221;#2c333a 0%|#2c333a 52%|#532d3b 75%|#b61f3f 100%&#8221; background_image=&#8221;https:\/\/tepcon.de\/wp-content\/uploads\/2025\/10\/bg-element-3.svg&#8221; background_position=&#8221;top_center&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;2_3,1_3&#8243; module_class=&#8221;vam_a980&#8243; _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text module_class=&#8221;h2_class white_text anchor_link_class&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>Get in touch with us now <a href=\"https:\/\/tepcon.de\/en\/contact\/\">Contact<\/a> and take your maintenance to the next level.<\/h4>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;\/en\/contact\/&#8221; button_text=&#8221;Request Now&#8221; button_alignment=&#8221;right&#8221; module_class=&#8221;secondary_btn&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_id=&#8221;sectionscrollid16&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;13&#8243; module_id=&#8221;sectionscrollid16&#8243; module_class=&#8221;anchor_link_class mb0&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>FAQ: Frequently Asked Questions About Maintenance Logs<\/h2>\n<p>[\/et_pb_text][et_pb_accordion module_class=&#8221;custom_accrodian_toggle&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_accordion_item title=&#8221;What must a maintenance log include?&#8221; open=&#8221;on&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]A comprehensive report includes basic master data such as device type, serial number, location, the date, and the name of the employee who performed the work. The main section provides a detailed list of all work performed, parts replaced, and the results of the visual inspection. This is supplemented by photographic documentation of defects, measured actual values compared to target values, and a final assessment of functionality. The technician\u2019s handwritten or digital signature legally validates the document.[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;How do I create a maintenance order?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]Ideally, a maintenance order is generated directly from the central maintenance plan or the ERP system. It defines in advance the interval, the affected equipment, and the required tasks. With a digital solution, you can assign this order to an available technician with a single click. The technician receives all necessary information\u2014including safety instructions and the appropriate template\u2014directly on their mobile device.[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;Are maintenance logs required?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]Yes, in many areas, they are regulated by law or by occupational safety association regulations. Especially for safety-critical systems (such as elevators, fire protection systems, or pressure vessels), the law requires complete documentation. Manufacturers also generally require a documented maintenance history to honor warranty claims. If this documentation is missing, the system operator is often held liable in the event of damage.[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;How do I create a maintenance log?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]Instead of laboriously customizing a template in Word or Excel, modern companies use maintenance software for this purpose. Using an editor (often with drag-and-drop functionality), you define the necessary inspection points, text fields, and upload areas for photos once. The field technician then opens this form via the app, works through the items chronologically, and the system automatically generates a finished PDF document in the background for filing or for direct sending to the customer.[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;Is a digital maintenance log a good idea?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]The switch to digital data collection is worthwhile for nearly every company with physical assets. It eliminates the typical sources of error associated with paper-based systems: illegible handwriting, lost clipboards, or forgotten inspection points. Automated report generation saves valuable work time, while centralized storage ensures that data is immediately and fully accessible for audits or claims.[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A structured maintenance log is far more than just formal documentation. It provides legal protection&#8230;<\/p>\n","protected":false},"author":4,"featured_media":59555,"template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","content-type":""},"wissen_kategorie":[],"class_list":["post-63381","wissen","type-wissen","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Create Maintenance Logs - tepcon GmbH<\/title>\n<meta name=\"description\" content=\"A maintenance log is a structured record of all maintenance work performed on equipment, machinery, or building systems.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/tepcon.de\/en\/knowledge\/create-maintenance-logs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Create Maintenance Logs - 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